Administrative Officer

Responsibilities

• Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) and directs them to appropriate personnel and or location.

• Greets and answers the telephone for the purpose of screening calls, transferring calls, responding to inquiries. • Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)

• Explaining to parents about what the center provides for the students.

• Answer questions and address complaints.

• Answer all incoming calls and redirect them or keep messages.

• Receive letters, packages etc. and distribute them.

• Check, sort and forward emails.

• Monitor office supplies and place orders when necessary.

• Keep updated records and files.

• Take up other duties as assigned such as:

1. Arranging the students’ schedule.

2. Receiving the students’ fee payment and give a proof of payment.

3. Informing parents about the updated program.

4. Helping the teacher typing documents or worksheet when necessary.

5. Create a digital marketing via instagram or whatsapp.

Requirements and skills

• Female, Non Hijab

• Preferred Christian or Catholic

• Familiarity with office machines (e.g. printer etc.)

• Knowledge of office management and basic bookkeeping

• Proficient in English (oral and written)

• Excellent knowledge of MS Office (especially Excel and Word)

• Able to do digital marketing

• Strong communication and people skills

• Good organizational and multi-tasking abilities

• Problem-solving skills

• Customer service orientation