Executive Secretary

Job Summary:

• Provides various daily administrative support to the Group CEO in order to maintain executive efficiency. This support includes but not limited to managing appointments, completing expense reports, composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings, coordinating with other parties on behalf of CEO.

Job Description:

• Completes various daily administrative tasks that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Reviews, prioritizes, directs, and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration.

• Summarizes, prioritizes, and researches information into a concise and usable format for the executive to review.

• Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.

• Creates or directs creation of reports, charts, budgets, and other presentation materials for the executive.

• Coordinates high level projects, travel arrangements, and meetings.

• Plan and schedule work and direct other staff to deliver support.

• Performs other responsibilities and duties periodically assigned by supervisor. 

Requirements:

• Graduated bachelor degree in any major.

• Fluent in English both oral and written.

• Having experience in correspondence, communication, file storage and organizing business meetings.

• Able to operate computer programs, such as Microsoft Office, email and internet.

• Have an excellent communication skills.

• Representative and attractive appearance.

• Familiar using SAP program.