Human Resources Assistant

What You Will Do

• Maintain and update employee records, personnel files, and HR databases.

• Assist with recruitment, interview scheduling, onboarding, and employee orientation.

• Compile and check attendance, leave, and overtime records to support payroll preparation.

• Prepare and organize employment agreements, company correspondence, and other HR and legal documents.

• Assist with tracking company permits, document validity periods, and compliance deadlines.

• Support industrial relations administration, including employee concerns, disciplinary documentation, meeting minutes, and follow-up records.

• Assist with the preparation and administration of Company Regulations (PP) or Collective Labour Agreements (PKB), as applicable.

• Coordinate documents and schedules for meetings with employee representatives, government agencies, and external service providers.

• Support K3 activities, including safety briefings, training records, inspection checklists, and incident documentation.

• Monitor and follow up on agreed HR, legal, IR, and K3 action items with the relevant teams.

• Prepare routine reports and maintain the confidentiality of employee and company information.

What Were Looking For

• Organized and detail-oriented when handling data, documents, and follow-ups.

• Good communication skills and a professional attitude when dealing with employees and external parties.

• Able to handle confidential and sensitive information responsibly.

• Comfortable using Microsoft Excel and Word for administration and reporting.

• Basic understanding of HR administration, Indonesian employment regulations, and industrial relations.

• Familiarity with legal documentation, company permits, and basic K3 practices is an advantage.

• Able to prepare clear correspondence, meeting minutes, and activity reports.

• Able to manage deadlines, coordinate across teams, and follow through on assigned tasks.

• Previous HR, legal administration, IR, or K3 support experience in a manufacturing environment is a plus.