Team Assistant

Jobdesk :

• First Point of contact including receiving/ answering enquiries

• Recommend respective sections/ PICs for the enquiries

• Assisting leaders with correspondences with external parties

• Arranging meeting including dates/time alignment, meeting room & facilities (conferencing, stationaries, etc.), coordination with all invited parties and lunches (if there’s unit events only)

• General office ad-hoc duties including office administration and managing office supplies

• Support in proving guidance to Leaders of SAP and/or other system/apps usage

• Support in guidance for new vendors, invoice processing and payment

• Create SRF, PO, Review Pre-GR PO, Invoicing Non PO, Monthly Finance Closing

• Additional duties defined by direct leader that approved by the company

Qualification :

• Formal education graduates (Diploma/ bachelor’s degree) from any major discipline

• Minimum of 1-2 years' experience in administration and secretary

• Proven experience as an office administrator, office assistant or relevant role

• Excellent communication (speaking and writing in Indonesian and English), literacy and detail orientation

• Worked with expatriates (Mandatory)

• Ability to work with deadlines

• Mastery of computer operations (word, excel, power point), files, correspondence

• Experience working in a fast-paced work environment

• Familiarity with office management procedures and basic accounting principles